West Virginia Appointment Renewals for 2015
KEY INFORMATION
West Virginia will process all appointment renewals electronically through the National Insurance Producer Registry in 2015.
- The NIPR website is: www.nipr.com.
- Termination notices for individual appointments that you do not wish to renew must be received by NIPR no later than June 2, 2015 to allow sufficient time for processing and posting to PDB before the renewal billings are created.
- On June 9, 2015, the NIPR website will display the invoice and a list of appointments due for renewal.
- Farm Mutual Fire companies will be invoiced separately and be required to submit appointment renewals via paper.
- Appointment renewal fees will be due by 4 P.M. central time August 17, 2015 for all insurance producers listed on the invoice.
- Companies will not be allowed to terminate or cross-off any names from the invoice.
- Invoices will no longer be displayed on the NIPR website after August 17, 2015.
- All appointments will be canceled if the invoice is not paid by August 17, 2015.
- Appointments will not be renewed if payment is less than invoice total.
IMPORTANT PAYMENT INFORMATION
NOTE: NO PAPER CHECKS:
- Companies that submit a payment to NIPR via paper check will not have their renewal invoice processed and will have the payment refunded to them.
- Since receipt of a paper check is through a lock box account, NIPR may take several days to post the paper check and issue a refund check to your company.
- Therefore, you may not receive the refunded check before the payment deadline.
- West Virginia will terminate all appointments that have not been paid by close of business on August 17, 2015.
- West Virginia does not issue refunds.
NIPR Transaction Fees
The NIPR processing fee per invoice will equal 1% of the total state fees charged with a minimum of $5.00 and a maximum of a $1,000.00
Example:
# of appts Price Total
100 $25.00 $2500.00
Transaction fee is 1% of $2500.00 or $25.00
Acceptable payment types: Electronic Check or Credit Card (Visa, MasterCard or American Express).
NIPR renewal processing fee are based on the number of appointment renewals on the invoice.
Appointment Renewal and NIPR processing fees are non-refundable.
West Virginia does not issue refunds.
FEES (US Funds) |
State Fees: |
Fee Amount |
Producer |
$25 per appointment, per company. |
Payment Method and other Fees |
Credit Card |
|
- Visa, MasterCard or American Express
- Please note there is a $60,000.00 limit on Credit Card payments. If your invoice exceeds $60,000.00, you must choose an alternative payment method. If you have questions regarding the other methods, please contact NIPR Customer Service.
|
Electronic Check |
There are no check processing fees for utilizing the electronic check payment method but NIPR transactions fees will apply. |
- A few banks or credit unions may not participate in electronic check services.
- If your bank needs a pre-authorization to use this electronic check service you will need to provide your financial institution with this information: NIPR ACH - 9431763793.
*Please note ACH number. |
NIPR transaction fees are not refundable.
Process beginning June 9th, 2015 when the electronic invoices are on the website:
- On the Internet, go to www.nipr.com.
- Follow the links to company appointment renewals and sign-in using your company identifiers: company Cocode, FEIN, and/or company name.
- After entering the necessary identifying information, you can:
- Print/Pay the Invoice
- View the detail report of appointment renewals
- Print the Report
- Download the Report as text (delimited)
- Download the Report as XML
- Help screens and NIPR Customer Support are available to guide you through the process.
IMPORTANT RECONCILIATION INFORMATION
Insurance carriers with an NAIC CoCode wishing to reconcile company appointments with the state insurance department may obtain a list of appointments via the Company Appointment Report (CAR) prior to appointment renewal invoices being created. Terminations can be made through the Interactive Appointment and Termination Application. Both of these applications are available to NIPR Subscribers. If you are not a subscriber or need to verify that you are subscribed to these products, please contact NIPR at 816-783-8467 or
marketing@nipr.com for subscription information. You may also utilize the services on an NIPR Authorized Business Partner
http://www.nipr.com/general/business-partners.htm).
If you have any questions regarding the appointment renewal process, contact: