December 3, 2014

New Jersey Appointment Renewals for 2015


Key Information:
In 2015 New Jersey will again process all appointment renewals electronically through the National Insurance Producer Registry (NIPR). 

  • Appointment Renewal Invoices will be available on the NIPR website beginning at 11:00am CDT April 1, 2015 through 4:00 PM CDT June 1, 2015. The NIPR website link is: www.nipr.com.
  • Appointment renewals will be electronically processed through NIPR and must be completed on or before June 1, 2015.
  • Only appointments for producers with active licenses on PDB will be renewed.
  • Appointment terminations can only be processed for appointments that are shown as active on the PDB at the time the termination transaction is sent to NIPR.
  • Termination functionality will be turned off at 4:00 pm CDT on March 16, 2015.  Terminations will be turned back on April 1, 2015 at 8:00am Central Daylight Time.  Any Terminations submitted during this time period will be held in ‘Awaiting Validation’ status and processed once Terminations are turned back on.
  • Termination requests for individual appointments that are not to be renewed must be reflected on PDB no later than March 23, 2015, otherwise the company will be invoiced for the appointment.
  • Appointments added on or after April 1, 2015 will not need to be renewed in 2015 and will not be reflected on the renewal invoice or list of appointment renewals due.
  • Appointment Renewal and NIPR processing fees are non-refundable.
  • Please contact New Jersey Department of Banking and Insurance if you have a dispute regarding a specific appointment and documentation to verify you previously terminated the appointment. Disputes must be resolved prior to March 29, 2015. Invoices as posted must be paid.

IMPORTANT PAYMENT INFORMATION
Payments for New Jersey Appointment Renewals must be made using the electronic payment options only.

NOTE:  NO PAPER CHECKS:

  • Companies that submit a payment to NIPR via paper check will not have their renewal invoice processed and will have the payment refunded to them
  • NIPR may take several days to post the paper check and issue a refund check to your company, since receipt of a paper check is through a lock box account.
    • NIPR is not responsible for any renewal late fees incurred during this period
  • New Jersey will terminate all applicable appointments if the invoice is not paid by close of business June 1, 2015.

NIPR Fees

1% of total state fees charged

Minimum $5.00 / Maximum $1,000.00

Example:


# of appts:
100

State Fee per Appt Renewal:
$25.00

Total State Appt Renewal fee:
$2,500.00

NIPR fee would be 1% of the State Appointment Renewal Fee of $2,500.00 = $25.00

 

New Jersey State Appointment Renewal Fee

April 1, 2015

To

June 1, 2015

Customers will have $25 per appointment renewal State fee charge

Payment Method and other Fees

Credit Card

If you are paying by credit card (Visa, MasterCard, or American Express) the process will be entirely electronic. Please note there is a $60,000.00 limit on Credit Card payments. If your invoice exceeds $60,000.00, you must choose an alternative payment method. If you have questions regarding the other methods, please call NIPR Customer Service. An appropriate receipt will be displayed for you to print for your records.

Electronic Check
  • A few banks or credit unions may not participate in electronic check services
  • If your bank needs a pre-authorization to use this electronic check service you will need to provide your financial institution with this information:   NIPR ACH-9431763793.
  • There is a $25.00 returned check charge for any electronic check that does not clear the applicant’s bank. Additionally, the state will be notified if any issue with payment is not promptly resolved, possibly resulting in non-renewal of appointments or a reversal of renewals, until payment is made.

PayPal Account

 

NIPR processing fees are not refundable

IMPORTANT RECONCILIATION INFORMATION

  • Insurance carriers with an NAIC CoCode wishing to reconcile company appointments with the state insurance department may obtain a list of appointments via the Company Appointment Report (CAR) prior to appointment renewal invoices being created.  Terminations can be made through the Interactive Appointment and Termination Application. Both of these applications are available to NIPR Subscribers. If you are not a subscriber or need to verify that you are subscribed to these products, please contact NIPR at 816-783-8467 or marketing@nipr.com for subscription information. You may also utilize the services of an NIPR Authorized Business Partner http://www.nipr.com/general/business-partners.htm.

Below is the process beginning April 1, 2015 when the electronic invoices are on the website:

  • On the Internet, go to www.nipr.com 
  • Follow the links to company appointment renewals and sign-in using your company identifiers: company Cocodes, FEIN, and/or company name 
  • After entering the necessary identifying information, you can:
          • Print/Pay the Invoice
          • View the detail report of appointment renewals
          • Print the Report
          • Download the Report as text (delimited)
          • Download the Report as XML. 
  • Help screens and NIPR Customer Support are available to guide you through the process.

If you have any questions regarding this new appointment renewal process, contact: